Nothing is more important than being CCPA & GDPR Compliance. For one thing, there have been several high-profile fines since the GDPR (General Data Protection Regulation) took effect, with a report by our sister company finding that organizations received more than €182 million in 2020 alone. It’s a reminder that, although discussions of the GDPR are less prominent than when it took effect, you must maintain compliance.
The penalty for not doing so is well documented, but what about the costs of staying on top of your requirements? In this blog, we look at both the CCPA & GDPR Compliance benefits and the price it costs you. There are many factors that determine what your data protection budget should be. Including your business size, the amount of personal data you get, and what you do with it.
If you’re transferring data to third parties, for example, you’ll need to monitor and continually improve the ways you secure it while in transit. Likewise, if you store information in the Cloud, you should run regular tests to make sure it’s secure. Perhaps the most noticeable sign of privacy practices changing, though, has been the treatment of cookies.
The EU General Data Protection Regulation (GDPR) came into full force in May of 2018. Businesses have been scrambling to comply – rewriting their Privacy Policies. Not to mention, deleting all traces of unnecessary personal data. And emailing their existing customers to refresh marketing consent.
The GDPR Cookies Policy contains over 50,000 words, and only one of them is “cookie.” Despite this, the GDPR has significant implications for your website’s Cookies Policy. But, it’s very easy to get everything wrong while working with them. The law isn’t spelled out in simple terms, and many websites remain non-compliant.
But, when you understand the law, it’s not that hard to get it right, and we’re here to help with that. For many webmasters, if you mention “cookies,” most people expect a chocolate chip treat to appear. When talking about computer cookies they aren’t on the drop-down menu. In fact, they’re not even physical objects.
Yet, they do a great deal of work that makes it more convenient for you to browse the Internet. Even thou, they can be troublesome if you don’t know how to clear or delete cookies. A computer “cookie” is formally known as an HTTP cookie, a web cookie, an Internet cookie, or a browser cookie. So, what are Website Cookies and what does CCPA & GDPR Compliance mean?
What Are Website Cookies?
Website Cookies are small text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly. Additionally, they make it more secure, provide a better user experience, and understand how the website performs, and analyze what works.
Generally, Website Cookies also allow us to know where our overall site needs improvement. As a result, they ensure a consistent and efficient experience for visitors and even perform other essential functions. Such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as “first-party cookies”).
Or even, by third parties, such as those who serve content or provide advertising or analytics services on the website (“third party cookies”). Both websites and HTML emails may also contain other tracking technologies such as “web beacons” or “pixels.” Typically, these are small transparent images that provide us with statistics, for similar purposes as cookies.
In particular, they are often used in conjunction with cookies, though they are not stored on your computer in the same way. As a result, if you disable cookies, web beacons may still load, but their functionality will be restricted.
What Is CCPA & GDPR Compliance?
Talking about CCPA & GDPR Compliance, under the GDPR, you must have a legal basis (e.g. consent) for collecting personal data. Under the CCPA, you must enable users to opt out of your personal information collection practices. The GDPR protects any individual located inside the EU, whereas the CCPA protects California residents.
As mentioned, on 25 May 2018, the Data Protection (Charges and Information) Regulations 2018 (the 2018 Regulations) came into force, changing the way we fund our data protection work. Under the 2018 Regulations, organizations that determine the purpose for which personal data is processed (controllers) must pay a data protection fee unless they are exempt.
The new data protection fee replaces the requirement to ‘notify’ (or register), which was in the Data Protection Act 1998 (the 1998 Act). Although the 2018 Regulations come into effect on 25 May 2018, this doesn’t mean everyone now has to pay the new fee. Controllers who have a current registration (or notification) under the 1998 Act do not have to pay the new fee.
Not until their registration has expired. Therefore, you must always maintain compliance. Although discussions of the GDPR are less prominent than when it took effect. Furthermore, the penalty for not doing so is well documented. But, what about the costs of staying on top of your requirements?
CCPA & GDPR Compliance Cookies Consent Examples
Like most of the online services, our website uses first-party and third-party cookies for several purposes. First-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.
The third-party cookies used on our website are mainly for understanding how the website performs, how you interact with our website, keeping our services secure, providing advertisements that are relevant to you, and all in all providing you with a better and improved user experience and help speed up your future interactions with our website. The main website cookies include:
#1: Necessary Cookies:
In reality, the Necessary Cookies are on top of the list. Whereas, they help make a website more usable. By enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies. The key types of GDPR Cookies include:
#2: Essential Cookies:
Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information. For example, these cookies allow you to log in to your account and add products to your basket, and checkout securely.
#3: Preference Cookies:
These cookies help us store your settings and browsing preferences like language preferences. So that you have a better and efficient experience on future visits to the website. They enable a website to remember information that changes the way the website behaves or looks, like your preferred language or the region that you are in.
#4: Statistic Cookies:
They help website owners to understand how visitors interact with websites by collecting and reporting information anonymously. Together with Functional Cookies, they help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing content of the website on social media platforms.
#5: Marketing Cookies:
Just in case you’ve not noticed, our website displays a variety of advertisements alongside it’s web-based content. These cookies are used to personalize the advertisements that we show to you so that they are meaningful to you. They also help us keep track of the efficiency of these ad campaigns. They’re used to track visitors across websites.
On one side, the intention is to display ads that are relevant only to you. As well as engaging for the individual user and thereby more valuable for publishers and third-party advertisers. On the other side, the information stored in these cookies may also be used by third-party ad providers to show you ads on other websites on the browser as well.
#6: Statistic Cookies:
These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit, etc. These data help us understand and analyze how well the website performs and where it needs improvement.
#7: Unclassified Cookies:
In addition, it’s also good to mention unclassified cookies too. And, as such, these are cookies that we are in the process of classifying, together with the providers of individual cookies. What’s more, besides the above list of Cookies, there’s also a Cross-domain Consent involvement.
Whereby, in the case of jmexclusives, your consent applies to the following domain: josephmuciraexclusives.com. Not to mention, all our website cookies are frequently updated. The most recent declaration was last made on 12/12/2021 by Cookiebot.
The Cost Of Maintaining CCPA & GDPR Compliance
There are many factors that determine what your data protection budget should be. This includes the size of your organization, the amount of personal data you process, and what you do with it. If you’re transferring data to third parties, for example, you’ll need to monitor and continually improve the ways you secure it while in transit.
Likewise, if you store information in the Cloud, you should run regular tests to make sure it’s secure. The biggest factor is the level of risk your organization faces. You should have conducted a risk assessment as part of your initial GDPR compliance program. But, this process must be repeated annually to ensure you stay on top of threats.
As illustrated above, risk assessments help your organization identify the likelihood of data sets being breached. As well as the number of damage incidents would cause. The more substantial the threat, the more organizations must invest in its complementary defenses as well. That’s where a risk assessment matrix comes in handy.
A risk assessment matrix will help you quantify the cumulative score of the likelihood and probability of a threat occurring. This is particularly true if your organization sees an increase in security threats. Or rather, if you’re unhappy with the way threats are being addressed. For one thing, it shows that your current measures aren’t adequate.
Calculating Your CCPA & GDPR Compliance Cost
When you consider each of the assessment issues, it’s clear that there’s no single answer for how much organizations should spend on CCPA & GDPR Compliance. Definitely, a better question is ‘how do you know you’re spending enough?’ Taking this approach gives you the assurance that you’re not investing money simply for the sake of it. Or worse, justifying a wasteful use of resources.
In particular, by quoting the amount of money you spend. Many organizations calculate how much to spend by allocating a certain percentage of their data protection budget. This can be tricky for organizations whose cyber security budget is a subset of their IT security budget because IT is only a small part of GDPR compliance.
Putting the IT department in charge of GDPR compliance might result in technological defenses being prioritized. More so, over other essential compliance activities, like staff awareness training. As such, I suggest addressing this risk by dedicating a portion of your overall budget to cyber security.
Forthwith, are you getting to grips with the GDPR? For many organizations, it’s too early to talk about the cost of maintaining GDPR compliance, as they still need to implement its requirements. Let’s now consider the main types of GDPR Cookies to implement on your web business.
The Role Of CCPA & GDPR Compliance Consent
First of all, the name GDPR Cookies is a shorter version of a “magic cookie,” which is a term for a packet of data that a computer receives. Then, sends back without changing or altering it. Therefore, a computer cookie consists of information. When you visit a website, the website sends the cookie to your computer. Your computer stores it in a file located inside your web browser.
To help you find it, this file is known as “Cookies.” There are different explanations for where cookies got their name. Some people believe that cookies got their name from “magic cookies” which are part of UNIX, an operating system. Many people believe that the name originates from the story of Hansel and Gretel. They were able to mark their trail through a dark forest too.
More so, by dropping cookie crumbs behind them. So, the question that ringers next in your mind is, Does EU Privacy Law Apply to You? Of course, you may be reading this from outside the EU and wondering why you should care about complying with foreign law. Well, whether you’re physically present in the EU or not, the GDPR applies to everyone who is collecting personal data.
It applies if you’re:
- Offering goods and services to people in the EU, or
- “Profiling” people in the EU (monitoring their behavior).
“Profiling” means collecting information about people’s activities and characteristics in order to predict their behavior. This is a lot less sinister than it might sound – now that many website admins want to know what sorts of people are visiting their website. More so, so that they can target their ads towards a particular group of consumers.
These are exactly the sorts of things that cookies can help you to do. It doesn’t matter if you’re a multi-million dollar transnational corporation or a local charity that runs analytics or ads on its website – if you want people to visit your website from inside the EU, you need to obey EU privacy law.
It particularly states that you provide the personal data information you process “in a concise, transparent, intelligible and easily accessible form, using clear and plain language.” Whilst this does mean you need to provide information about cookies, you don’t necessarily need a separate Cookies Policy for this.
So, how do you Create your GDPR Cookies Policy effectively, for free? Particularly, for both my website and that of my clients. Important to realize, your Cookies Policy will need to comply both with the GDPR and another EU law, the ePrivacy Directive. These two laws work in tandem to create some quite demanding conditions around cookies.
The Cost of Being Non-compliance
If you’re worried about the costs of implementing and maintaining GDPR compliance, know that it’s a much less expensive option than ignoring your requirements. The threat of cybercrime is at an all-time high.
And, with so many organizations shoring up their defenses, those that aren’t on top of their data protection practices are at even greater risk. So, how much will a breach cost you? The GDPR gives supervisory authorities the power to issue fines of up to €20 million or 4% of an organization’s global annual turnover.
Although blockbuster fines such as those facing British Airways and Marriott are the exception rather than the rule, organizations should still expect to receive prohibitive penalties for violations. That includes not only fines but also enforcement action, where the penalized organization will be under strict supervision as it addresses areas of non-compliance.
Related Topic: VPNs (Virtual Private Networks) | Their Work & Applications
The problems don’t stop there. Ponemon Institute’s 2020 Cost of a Data Breach Report, accounts for all data breach-related expenses. Including loss of productivity and man-hours for the notification. As well as the basics accounting recovery period – it found that organizations spent on average about €3.2 million responding to a data breach.
Things are even worse when you account for the unquantifiable negative effects of security incidents, such as reputational damage. Organizations that suffer egregious data breaches or that handle the response process poorly will lose customers. And even face an uphill task attracting new partners – while also creating long-term problems, in the end.
CCPA & GDPR Compliance Best Practices
For many organizations, it’s too early to talk about the cost of maintaining GDPR compliance, as they still need to implement its requirements. This is likely to cost more than $1 million (about €900,000) on compliance, according to a PwC report.
That said, there are cases where that figure could be substantially higher. For example, 12% of respondents to that report said they would invest more than $10 million. But, when it comes to the cost of maintaining GDPR compliance, it found that 88% spend more than $1 million and 40% spend more than $10 million.
(A). Action Plan & Web Technology Use
Every organization will have its own challenges, and you need to identify yours before you get started. You should begin with a DPIA (data protection impact assessment). Of which, this is a process that helps identify, assess and manage the risks associated with your data processing practices.
Similarly, risk assessments are crucial for helping you identify the personal data you process, locating that information, and identifying the associated risks. This results in a list of measures you can take to mitigate or eradicate threats, helping you identify the most appropriate risk management strategies.
Technologically, web-based cookiebots defenses mechanisms are generally the simplest – although not necessarily the most cost-effective – way of tackling threats. The GDPR doesn’t outline specific technologies you should use, because best practices are bound to change over time. However, encryption tools and malware detections are universal features.
Especially, for all modern web businesses and an obvious starting point. Spam filters, access controls, cloud storage, and multifactor authentication are some of the other technologies you should consider at the outset. From here, you can expand to other tools that address identified threats.
(B). Personnel Staffs Training & Data Tools Install
For all the ways that technology can help protect personal data, organizations are still reliant on employees using those tools correctly. At the same time, keeping all physical copies of data safe. Consistently, that’s something most of them are unable to do. More so, according to a CybSafe study, which found that 90% of data breaches involve human error.
Unfortunately, there’s not much technology can do if an employee misconfigures a database or falls for a phishing scam. That’s why organizations must create processes designed to manage those risks. This involves a lot more legwork than simply purchasing a tool and installing it, as processes must be tailored to the needs of each department.
But, implementing appropriate processes requires an organization-wide commitment, something that takes time. And, that’s even before you get to staff awareness training and educating employees to follow the new rules. These aren’t one-off tasks, either. Organizations should monitor the effectiveness of their processes and look for ways to improve them on a regular basis.
Likewise, employees should be kept in the loop about any process changes and receive top-up training courses at least annually. In addition to staff awareness training, you should enroll managers too. In order for them to oversee data processing practices on advanced training courses.
(C). Data Protection Officer & GDPR Costs Evaluation
Organizations are required to appoint a DPO (data protection officer) if they are a public authority, monitor data subjects on a large scale, or process special categories of sensitive data. Whether your organization meets any of those criteria or not, there’s no doubting the value of bringing in a GDPR expert to oversee your compliance practices.
Some organizations will hire a DPO on a full-time basis. whereas, others might decide to hand the responsibilities to an existing employee. For as long as there’s no conflict of interest between their roles or even outsource the DPO’s tasks to a third party too.
On the same note, another major factoring practice in the cost of GDPR compliance is your industry. A Statista report found that, among FTSE 100 companies, banks spent more than three times as much on GDPR compliance as the next closest sector. The figures below are based on Statista’s report and converted to euros.
Basically, some smaller organizations won’t spend as much. But, these figures are a good indicator of the relative cost per sector. Therefore, it’s no surprise that banks have spent the most on data CCPA & GDPR Compliance protection. Bearing in mind, breaches of their systems give cybercriminals direct access to financial information – it can be abused in any number of ways.
Technology and telecoms companies spend the next most – probably due to the sheer amount of data they collect – and the complexity of their data processing activities. Meanwhile, healthcare organizations have spent comparatively little on GDPR compliance. Budgets are notoriously tight in the industry, with organizations often relying on outdated technology.
(D). Utilize CCPA & GDPR Compliance Plugins
Lastly, CPA & GDPR Compliance Plugins are a great associate with web-based businesses alike. The CCPA & GDPR Compliance Plugins allow you to easily install, activate and implement your own consents. As well as scan your website for cookies. But, why scan your website for cookies? Well, your website needs to obtain prior consent from your users before setting any cookies.
That’s other than those required for the proper functioning of your website. Therefore, you need to identify and keep track of all the cookies used on your website. Especially, the WordPress cookie scanning plugin solution lets you achieve all that and much more in a matter of minutes. Eg:- EU’s GDPR, ePrivacy Directive (EU Cookie Law), California’s CCPA, etc. It’s as easy as that!
Scanning Website For Cookies Helps:
The best thing about the CCPA & GDPR Compliance Plugin is its Cookies Policy Generator Tool as well. Allowing you to create your own unique page about your CCPA & GDPR Compliance Cookies Policy. For instance, our Cookies Policy explains what cookies are and how we use them. In addition to the types of cookies in use.
For example, the information we collect using cookies and how we use that information data. Not forgetting, with the help of the plugin we are also able to control the cookie preferences. For further information on how we use, store, and keep your personal data secure, you can see our AUP (Acceptable Use Policy) in detail.
The Best GDPR Plugins Include:
- WP Cookie Notice
- Cookie Notice & Compliance
- EU Cookie Law
- GDPR Cookie Compliance
- WP GDPR Compliance
Should you decide to change your preferences later through your browsing session, you can click on our “Cookies & Privacy ” button on the right side of our site. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely.
Download Free: General Data Protection Regulation – A Compliance Guide
In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. To find out more about how to manage and delete cookies, visit wikipedia.org, www.allaboutcookies.org. to learn more in detail.
In addition, you can also use these plugins to Migrate Cookie Categories for your site. Clicking “Migrate Cookie Categories” will auto migrate your existing cookie categories (Necessary and Non-necessary) to their new Cookie Category taxonomy. The requirement of this action is to enable the cookie scanner.
What happens after migration?
- You no longer need to manage static cookie categories. After the migration, the creation of new cookie categories (Necessary, Functional, Analytics, Performance, Advertisement, and Others) is automatic. Also, you can easily add custom cookie categories and edit/delete the existing categories including the custom categories.
- If you have made any changes to the existing “Non-necessary” category the WordPress cookie plugin will migrate it to the newly created “Cookie Category” section. And, if not, it will delete the “Non-necessary” category automatically.
- During the migration phase, you’ll lose your existing cookie category translations. Hence, it’s good that you add it manually soon after the migration. Moreover, you can access the existing translations by navigating to the string translation settings of your translator plugin.
In nutshell, as I’ve elaborated, cookies are small text files on websites to make a user’s experience more efficient. The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies, we need your permission. After all, this site uses different types of cookies.
For your information, the Guide to the UK GDPR is part of our key Guide to Data Protection you too should consider. It’s for DPOs and others who have day-to-day responsibility for data protection. It explains the general data protection regime that applies to most EU and UK affiliated businesses and organizations.
Perse, the Guide to the GDPR covers the UK General Data Protection Regulation (UK GDPR), tailored by the Data Protection Act 2018. Not forgetting, it explains each of the data protection principles, rights, and obligations. And it summarises the key points you need to know, answers to frequently asked questions. In addition to practical checklists to help you comply.
Where relevant, this guide also links to more detailed guidance and other resources, including ICO guidance and statutory ICO codes of practice. There is also relevant guidance by the European Data Protection Board (EDPB) inclusive for reference purposes. You may also find other sections of the Guide to Data Protection that are even more relevant and useful too.
Consider the following useful resources:
- Introduction to data protection – for more on how the DPA 2018 works
- Guide to law enforcement processing – for more on the separate regime for law enforcement
- Guide to intelligence services processing – for more on the separate regime for the intelligence services
- Key data protection themes – for specific guidance on key themes and topics, including children’s data
- Making a data protection strategy for your business – resources for sole traders and organizations
- Data protection self-assessment toolkit – resources for sole traders and organizations
Finally, I hope this review guide will help you to find one of the Best GDPR Cookie Consent Plugins that’s suitable for your WordPress site. However, if you’ll have any questions regarding the article, feel free to let us know in our comments section.
Otherwise, if you’ve found the post useful, consider sharing the details with your friends and other web readers or webmasters. You can also Consult Us if you’ll need more support or even help. Likewise, you can also share your additional thoughts, opinions, suggestions, contributions, or even more relevant questions in our comments section below.