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How Mobile Clocking Helps Track Employees Working From Home

Learn how Mobile Clocking can help you to track your business employees working from home. Productivity is critical to a company’s growth. Regardless of your industry or the type of products or services you offer, if your employees are not productive in their roles, your business may suffer. As a result, employers must monitor the productivity of their teams.

Basically, a time tracking tool can be used for each employee’s productivity tracking and time spent on remote work. On that note, the main time-tracking software roles often include deadline setting, attendance tracking, invoicing, app integration, and reporting. You won’t have to deal with mountains of paperwork when monitoring remote workers this way.

Instead, you can track employee productivity electronically and in real-time.

This post will introduce you to various features and employee monitoring software. Technically, something that can assist you in tracking the performance of your remote team and improving your project management efficiency. That said, let’s now learn more about how mobile clocking works.

Understanding Mobile Clocking And How To Utilize It

Whether automated or in form of Mobile Clocking, this entails the use of a monitoring system as a way of tracking the hours your staff works each day. Employees use the time and attendance system to clock in when they start work and clock out when they leave. This is vital for keeping track of when your team is working and avoiding payroll errors.

The Basic Conditions of Employment Act ( BCEA ) stipulates that employers must record the working hours of all employees in an attendance register, sometimes referred to as a timesheet or time logbook. Perse, most  Time And Attendance Solutions provide data on normal times worked, overtime worked, data on annual leave balances left for a specific period, sick leave, etc.

It includes rules for absenteeism, how an employee is eligible for leave, time to report for work, the number of hours expected to work, and the duration of break times when employees leave early or arrive late. It’s quite essential to manage attendance, to ensure which employees are working and which employees are on leave, the time they start and end their shifts, etc.

As well as to have a clear understanding of what is happening in your company day by day. Be that as it may, as an employer/employee, you need to think twice about a Time and Attendance system as being a policing system only. In a nutshell, keeping track of working hours offers several benefits for both business employers and employees as follows:

1. Allows employees to mark their attendance

Manually tracking the attendance of your remote employees can be exhausting and time-consuming. It’s a piece of cake with a cloud-based mobile clocking system. All your employees need to do is use the web or mobile application to check in when they begin working and check out when they finish.

Their attendance and total working hours will be automatically recorded in the application for admins and reporting managers to access. You can also set break times and vacation days. While employees work remotely, facial recognition can be enabled to prevent identity theft and data tampering.

2. Tracks employee projects

While your employees work remotely, reporting managers may find it difficult to keep track of all of their employees’ projects. Managers must contact their team members on a regular basis to receive updates on various projects. Timesheets for various projects can be created and employees added using a cloud-based time clocking system.

Your employees can use the application to track their time on various projects and send it to their managers for approval. This keeps your managers informed about the multiple projects their team members work on, allowing them to easily track project progress even if their employees work remotely.

3. Ensures accurate payroll processing

Usually, Payroll Software and employee payment processing system become much easier when check-in/check-out times and overtime information are available on the cloud. Payroll managers with appropriate permissions can view an employee’s working hours from anywhere, at any time.

This way, even if your employees work remotely, accurate payroll can be processed on time. This will keep your employees happy and motivated to work hard.

4. Simplifies shift management

Many organizations, particularly those in the IT sector, must work around the clock to better serve their customers. Managing employee shifts from multiple locations can be inconvenient, but with an employee time-clocking system, you can manage them all from a single location.

Make different shifts, assign pay rates, and assign employees to their shift schedules. Employees will be automatically notified whenever their shifts change, eliminating the need for back-and-forth emails.

5. Provide regular feedback to your employees

Instead of waiting until the end of the month, give your employees regular feedback so they can understand their strengths and weaknesses. Employees will be able to improve their work and become more productive.

A monthly or quarterly feedback culture is essential for allowing employees to work efficiently. Your employees will also understand where they fall short and what they need to do to improve. As a result, management should consistently provide constructive feedback to employees and solicit feedback on workplace culture and workflow.

360-degree feedback will aid in identifying bottlenecks in the work and resolving any conflicts. Also, keep an eye out for the high achievers. For example, you can use free online merch creation tools to create branded merchandise and give it as a gift to employees who exceed their goals.

6. Web and app usage monitoring using employee monitoring software

A company may need to know how much time their employees spend on other applications. Instead of directly asking your employees about it, you can incorporate applications that track employee activity in a precise manner.

You can identify why remote workers cannot meet deadlines by monitoring how much time they spend on various activities. Employees may be able to complete their work despite spending time on other things. In such cases, it’s a good sign that you won’t have to worry about their output.

7. Set clear deadlines and expectations for remote workers

Your team should know how and when the work is to be completed. Your remote workers can manage their time more effectively if you set clear expectations. Many managers fail to establish specific deadlines for various tasks. This causes a great deal of confusion and inconvenience for both employers and remote workers.

The management expects the work to be submitted, but the remote workers cannot do so because they did not adequately plan their time. As a result, your employees must understand when they must submit their work, especially if the project is time-sensitive. With the help of various employee monitoring software, you can easily schedule tasks.

How Remote Employee Time Tracking Software Benefits Business

Looking for a time-tracking tool for your remote team that can help you improve the productivity and transparency of their work? Indeed, when remote employees track their hours, both the employer and the employees have proof of their work. This way you build trust between them. Still, there are so many time-tracking applications on the marketplace today.

However, finding a software solution for your remote workers that fits your specific needs can be hard work for anyone. With the right remote employee time tracker, you can rely on insightful employee tracking even in the toughest situations. Whether it’s the coronavirus pandemic or another cause — monitoring employees is essential for your business operations.

More so, while they’re on mandatory work-from-home. You can use the monitoring features and time-tracking tools to keep your employees’ productivity high. Keeping an eye on freelancers with a remote employee monitoring tool is also a great way to make sure they’re putting in the hours they’re invoicing at the end of the day.

Fortunately, you can use the same features as you do with full-time individual employees, and deactivate their accounts once the project is done. They’ll simply need to log into our agent and start/stop the timer as they work. What’s more, monitoring remote employees isn’t challenging with insightful time-tracking management software. It makes all work easier!

No matter how far away your team members are, you can track their computer activities, productivity levels, applications, and websites they’re using so fast. As well as monitor how much time they spend on each project or task. But, there are still more advantages of using an integrated employee time tracking software in your business.

Consider these other benefits:
  • Optimal time utilization

You may be concerned as an employer about how employees spend their time working from home. You can ensure they keep proper work hours logs by using remote time tracking software. A remote time tracking app can assist you in making the best use of your remote workers’ time. Employees who work from home will be much more cautious once they begin tracking their time.

  • Transparency in work completion

A remote worker time tracking software lets you know how many hours have been tracked and how much estimated time is left so you can plan around the work schedule.

  • Increase in remote work productivity

When you introduce remote worker time-tracking software to your employees who work from home, they will be more conscientious about their tasks. They will also be able to identify where they are wasting time or where work processes can be improved by tracking their time. Workplace productivity will rise as a result.

  • Reduction in Management cost

Managing employees who work from home is inconvenient. It frequently results in decreased efficiency or increased costs. Remote work time tracking tools can help you get optimized data from remote employees while lowering costs.

The Bottomline:

Remote employee management can be taken to the next level by utilizing a cloud-based employee time-clocking system. Attendance, shift scheduling, and project management can all be automated and simplified. This improves the accuracy and accountability of the time-tracking process, saving your organization from severe noncompliance penalties.

Exporting to your payroll management system or having a direct employee tracking software integration saves a lot of administrative hours — no human error is involved! No need to waste your time overlooking attendance hours, or calculating false data provided by manual entries. Use an automated system to see a difference in overtime payments during month one.

All data is readily available, sufficient data enables the company to make cost-effective decisions and determine best practices for optimizing the workforce. Data concluded on the time and attendance solution can determine if the business is on the correct track for growth. Transaction/Entry history is kept should any queries arise and be used in any CCMA cases.

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