A robust Comprehensive Learning Management System (LMS) like eLeaP can save you time, reduce costs, and provide increased flexibility. If you are still in doubt about whether to invest in an LMS or not, there are so many LMS benefits that are sure to convince you about its true potential. However, there are many organizations that have fallen prey to various myths and assumptions related to LMS’s.
As a result, they are yet to utilize the system to its full potential. But, they are just myths and need to be busted. For instance, the cost incurred on a Learning Management System should be treated as an expense. Another myth is that LMS is only effective for delivering e-learning content. Or even that you need to buy all the modules in a Learning Management Software.
Another myth to bust is that it takes a lot of time and effort to manage an LMS. And that switching to a new system is a challenge. As of today, it’s clear to say that all these myths are a bust! And, as such, you can read this webpage in order to get some more answers to these myths. That said, let’s have a closer look at what LMS really entails.
What Is A Learning Management System (LMS)?
A Learning Management System (LMS) is a software application for the administration, documentation, tracking, reporting, automation, and delivery of educational courses, training programs, or learning and development programs. The Learning Management System concept emerged directly from e-Learning.
On that note, a Learning Management System (LMS) like eLeaP helps manage all learning activities and training within an organization. It’s often used to manage the organization’s administration, documentation, tracking, and learning to report. Think of inviting employees or gaining insight into current or completed training courses reports.
In addition, an LMS offers a platform for offering online, classroom, and blended training and micro-learning. An LMS also helps to get a grip on the learning processes within an organization. To better understand the function of a Learning Management System, the image below shows a typical learning landscape within organizations: the learning platform.
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The learning platform consists of a learning environment with training courses apart from management and administration. As an example, eLeaP LMS provides an easy learning management system and learning environment. This is the part in which employees are engaged in learning and development. This is the portal they log in to and search, book, and follow training courses.
The learning experience and the learning offered in the eleaP are managed in the learning management system: the ‘management and administration system.’ Here, among other things, the learning offer is managed, and learning activities are tracked and analyzed with reports on learning efficiency.
What Can You Do With A Learning Management System?
In principle, the Learning Management System is intended for the HR and L&D departments and managers within an organization. This applies to all organizations that want to organize learning and development well and grip training costs, budget, and training offers. Within the LMS, different roles can be divided: administrator, manager, trainer, and employee.
Whereby, all the mentioned roles are related to user privileges on the platform. Generally, there are different types of learning management systems. The functionality and applications differ per system. They can be divided into three categories: the LMS for 1) online training, 2) classroom training, and 3) a fully integrated LMS.
As can be seen, in the four illustrations below, the following types of learning management systems explain all the different uses in detail. Therefore, for those looking at the specific functionalities of an LMS, these are the main activities to know:
#1: Managing employee information
An LMS can be integrated with almost any other HR system so that it is always possible to work with an up-to-date workforce. To keep this clear, an LMS offers the possibility to place employees in teams. When new employees are added to the system, they can automatically receive an invitation to the online academy.
#2: Managing the learning offer
The learning offer can also be managed with an LMS. In this way, a learning offer can easily be put together according to your wishes, whereby a combination of online, classroom and blended training is possible. Some LMSs also add microlearning in articles, instructional videos, or case studies. In addition, an LMS facilitates the creation and management of internal or external events. Think of inviting or registering for workshops or seminars.
#3: Managing the budgets
An important part of training and education within organizations is the management of training budgets. Budgeting via an LMS allows setting up a personal learning account per employee or team. An approval route can then be linked to perform a budget check (manually or automatically). This prevents budget overruns and provides better insight into expenditure. An LMS also helps with the budgeting of the purchase of training.
#4: Directing learning activities among employees
In addition to technical support and the automation of administrative actions, an LMS can also be used within the HR interview cycle. For example, by translating feedback from evaluation interviews into a learning path with appropriate training. In the system, HR professionals or managers can create these learning paths and specific learning interventions (such as certification or assessments) and assign them to individuals or teams. The activities and developments can then be monitored, and learning results can be measured (for example, the number of certificates obtained).
How To Choose A Learning Management System (LMS)
If you know what an LMS is, how it works and why you need an LMS, you are ready to choose the eLeaP LMS for your organization. Whether you go for premade or custom-built, eLeaP is ready to help you make the most of your learning management system (get a free trial). Just go ahead and signup and start filling your platform with premium content (watch live demo).
The benefit of choosing eLeaP as your go-to learning management system is that you have the option to create your own personalized content. Maybe there is a topic they have not yet covered in their library of courses. Perhaps you just want to add your own brand to the material. Whatever the reasons, they are here for you and they support your creative drive!
Equally important, the eleaP LMS team will even guide you through how to do it in detail as well. Using their course content creator, you’ll be able to build thorough courses with chapters, lessons, pre-requisites, assessments, and feedback.
And then, simply upload them onto your learning management system. Your employee training or student coursework will be more sophisticated and streamlined than ever before! To help with this selection process, eleaP LMS developed a step-by-step plan and a checklist that indicates what an LMS must meet.
Technically, the type of industry you are in will dictate much of the content you use to fill your learning management system. Even within your company, the intended audience will affect the material you present. Human Resources requires a different set of skills than customer service.
How to make use of them:
- Find the appropriate topic
- Pick a course
- Read About the Course
- Request a preview
Additionally, another important question to consider is, for example, who is included in the decision-making process. In other words: which persons influence the chosen LMS, and what role do they play in the selection process? A logical step is to involve HR in this, but don’t forget the role of the end-user!
It is ultimately about the user experience of both the HR manager (or administrator) and the learning employee. Once a ‘working group’ has been formed, consider what requirements a Learning Management System must meet for your organization.
Consider this: are you looking for a SaaS or an Open Source solution? Which functionalities are essential? Is it important that the Learning Management System has an approval flow for open-line training, or can it also process in-company training? Using the comprehensive eLeaP content libraries, you’ll find over 600 available courses covering a range of topics.
What Challenges Does A Learning Management System Solve?
The main goal of an LMS is to get a grip on learning processes, budgets, and costs. Why is that so important today? The innovative capacity is strongly determined by the extent to which the knowledge and skills of employees move along with the increasingly rapid developments in the market.
HR and L&D face the challenge of showing employees the need for continuous personal development and generating employee engagement. A good LMS facilitates all these tasks. Whilst, guiding employees in their careers can be done by linking learning to the required skills and employees’ ambitions.
This makes it easy to manage learning activities and offers the right balance between free choice and compulsory training. In addition to motivating and encouraging employees, HR and L&D are also expected to justify how their expenditure contributes to knowledge development within the organization.
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Partly, this is due to the growing demand for training, increasing investments in this area, and the increase in the available learning offer and forms of learning. This requires reports to grasp the training house and its costs better. Management expects reports that provide insight into the learning efficiency within the organization.
With an LMS, you have the right reports and insights in no time. But, how do you choose the LMS that is a perfect fit for you? Well, when you consider investing in an LMS, there are numerous factors to keep in mind as I’ll elaborate later on. But first, below are the top four factors that will help you make the right decision.
Set your goals and expectations
Before you start comparing the numerous LMS that are there in the market, you need to set your own expectations and goals. Analyze your needs. What are the skill sets that you wish to improve? What is the outcome you expect? Who is your target audience? Move ahead only when you have clear answers to all your questions.
List out the features you need
There is a wide range of key features that you can choose from. You need to narrow the list down to the top few features that are important for you. Some features that might interest you can include, assessment quizzes, discussion forums, robust security, automated notifications, and so on. Prioritize the list and shortlist the LMS vendor on that basis.
Figure out how much support services you need
You need to decide on the kind of support services that you need. Some organizations need minimal support from the vendor. Others will need regular handholding. You need to check with your vendor on the kind and frequency of support services they have.
Keep the technical limitation of the audience in mind
Your employees may not be tech-savvy. Or they may be technologically progressive. Whatever it is, you need to keep this factor in mind, as it will determine the kind of activities and multimedia you can use for your course. You have to choose an LMS that supports the activities.
Once it is clear what requirements a Learning Management System must comply with and a number of learning management systems have been examined, the next step is to look at the implementation process. The purchase is only a small part of the entire process. The implementation process stands or breaks the adoption.
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By all means, the use of a carefully selected LMS and eLeaP LMS will be your better choice. With that in mind, once you are set up to start using eLeaP, you will first need to identify with what content you will train your employees. Don’t worry, their team makes it all easy for you. Using their learning management system, you have a couple of different options.
You can either utilize their vast collection of material or create your own custom, personalized content. That said, you can learn more about how to get started in detail. But, if you’ll need more details on the same, you can always Consult Us and let us know how we can sort you out. You can also share your additional thoughts or questions in our comments section.
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