Finance & Administration Officer

  • Full Time
  • Nairobi

Website harmonyke Harmony Solutions Limited

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Finance & Administration Officer

Job Summary

By all means, the Finance & Administration Officer reports to the Operations & Administration Manager. And is responsible for providing effective and efficient Finance and Administration services to the organization.

Not to mention, open for Minimum Qualification of Bachelor’s Degree. Further, with experience Level: Mid-level, or even experience Length: 3 years.

Finance & Administration Officer

Job Description


Finance & Administration


1. Financial Management

2. Class Management

  • Setting/reviewing product pricing
  • Approve the orders
  • Invoicing

3. Debtor Management

  • Receipting
  • Banking
  • Bank reconciliation
  • Posting of receipt withholding tax and VAT

4. Creditor Management

  • Posting creditor invoices
  • Making payments

5. Contract Management

  • Settlement of the contract accounts
  • Custodian of all contract documentation

Petty Cash Management

Processing Commissions

  • Payment of sales commissions.

Asset Management

  • Maintaining and updating the asset register
  • Custodians of all the company’s assets
  • Perform other related duties as assigned or requested.
  • Administration Management

Course Administration

  • Custodian of class registration forms
  • Ensuring the participants are fully signed and qualified for the class
  • Confirming to the participants that the class is scheduled
  • Update the class records with the participants’ details
  • Distribution of course materials
  • Prepares the scheduled class package – tags, pens, manual.
  • Ensure all participants are registered
  • Monitors and ensures that the services are being provided as per required standards during training
  • Prepare the exam registration details and hand over to exam administrator
  • Prepares and ensures feedback forms are captured
  • Update the students’ records
  • Keeping appropriate training records. This would include:
  • ensuring students records are up to date and fit for purpose
  • – including the collation of data from trainers and training partners
  • overseeing an information resource bank for trainers
  • Perform other related duties as assigned or requested.

Exam Administration

  • Receive exam registration and ensure the participants have met the exam requisite
  • Ensure all the exam resources are available – invigilator, computers, network
  • Schedule the exam
  • Book the exam with the exam provider and notifies the candidates
  • Ensure the exams are conducted to exams’ specific standards
  • Update the exam records and results
  • Record physical certificates received
  • Distribute certificates to participants and update the certificate records
  • Perform other related duties as assigned or requested.

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