Generally speaking, desktop publishing software is a crowded field with only a few standouts. If you are lucky enough, you can work for topmost brands, businesses, products, and even celebrities, just but to mention a few.
Desktop publishing software is a tool for graphic designers and non-designers to create visual communications. Such as brochures, business cards, greeting cards, web pages, posters, and more.
May it be for professional or desktop printing as well as for online or on-screen electronic publishing. Programs such as Adobe InDesign, Microsoft Publisher, QuarkXPress, Serif PagePlus, and Scribus are examples of desktop publishing software.
What does Desktop Publishing Software do?
The term desktop publishing software among professional designers refers primarily to high-end professional page layout software applications including Adobe InDesign and QuarkXPress.
Other applications and utilities often included in the desktop publishing software category are better classified as graphics, web publishing, and presentation software. Nonetheless, they play an important role in print and digital media.
An explosion of consumer programs and the associated advertising hype stretched the use of “desktop publishing software” to include software for making greeting cards, calendars, banners, and other crafty print projects.
This resulted in a wide range of low-end, low-cost, easy-to-use software that doesn’t require traditional design and prepress skills to use. The primary page layout software applications in use by professional graphic designers and commercial printing prepress technicians are Adobe InDesign and QuarkXPress.
What is Word Processing Software?
In general, Word Processing Software is used to manipulate text and apply a basic design to your pages. Important to realize, multimedia files, such as digital imagery and video, have become increasingly popular in today’s business world.
But, the written word remains as important as ever. Some examples include:
- Promotion of new products by a marketing plan,
- A memo from senior management regarding corporate strategy,
- New benefits policy developed by human resources, etc.
Mostly, if not all of these documents are produced using word processing software. Whereby, word processing software is used to manipulate a text document, such as a resume or a report.
You typically enter text by typing, and the software provides tools for copying, deleting and various types of formatting.
Functions of Word Processing Software
For your information, whenever you log in to your WordPress panel to write content, you, therefore, utilizing the word processing tools. There are two types of text editors we refer to on jmexclusives for WordPress beginners.
The first type is a computer program used for editing code. You can use these text editors to write plugins or modify your functions.php file. Examples of text editors that people use are Notepad, Notepad++, Coda, Dreamweaver, etc.
The second type of text editor is the one in your WordPress post edit screen. For instance, the post edit screen in WordPress comes with two editors to write posts, Visual and Text.
Unlike the visual editor, the text editor requires you to add any formatting such as italics, alignment, and spacing manually using HTML. And this is where we concentrate on today.
Bearing in mind, inclusively, word processing software has the following add-ons.
- Creating, editing, saving and printing documents.
- Copying, pasting, moving and deleting text within a document.
- Formatting text, such as font type, bolding, underlining or italicizing.
- Creating and editing tables.
- Inserting elements from other software, such as illustrations or photographs.
- Correcting spelling and grammar.
Word processing includes a number of tools to format your pages. For example, you can organize your text into columns, add page numbers, insert illustrations, etc.
However, word processing does not give you complete control over the look and feel of your document. When design becomes important, you may need to use desktop publishing software to give you more control over the layout of your pages.
Who Makes Desktop Publishing Software?
The main players in the field are Adobe, Corel, Microsoft, Quark, and Serif with products that stick close to the original use of desktop publishing software for professional page layout.
Additionally, Microsoft, Nova Development, Broderbund and others have produced consumer or print creativity and home desktop publishing software for many years.
Adobe makes many professional software packages used by designers. You’ve probably heard of Photoshop and Illustrator, for example. The company’s other programs are not page layout software applications for print publishing.
They are graphics software, web design software, programs for creating and working with the PDF format, all of which are important adjuncts to the publishing process. Adobe InDesign dominates the field of professional page layout software.
Notably, Corel is best known for its graphics suite that includes CorelDRAW and Corel Photo-Paint. In the past, it produced creative printing or home publishing programs used for desktop publishing too, but the primary page layout software from Corel is CorelDraw.
Used alone or in conjunction with other applications to do some form of desktop publishing. Microsoft’s entry into page layout for print is Microsoft Publisher.
Quark has other software, but the one most closely associated with desktop publishing is QuarkXPress and its many XTensions that enhance and expand the basic capabilities of QuarkXPress.
Serif produces a suite of applications for graphics and web design. The core desktop publishing software application is Serif PagePlus.
Software Apps Used in Desktop Publishing
In addition to the sometimes fuzzy division of desktop publishing into professional, home and business categories, there are other types of software closely associated with desktop publishing.
Of the four types of software for desktop publishing — word processing, page layout, graphics, and web publishing — each is a specialized tool used in publishing, but the lines are blurred.
Much of the best design software is used for both print and web and sometimes doubles as both page layout and graphics software, creative printing and business software or other combinations.
Word processing software is essential for the vast majority of ventures. Today, office work requires fast sharing and convenient means for real-time collaboration. The second is caused by the growing trend of remote work.
Here are five universal, scalable word processing apps for small companies.
1. Google Docs
Google Docs is a free web-based service with a wide functionary for all major text editing needs. It offers a simple document sharing system in which writers can distribute access amongst groups and individuals.
Using the chat function, collaborators can select symbols, words, lines, and paragraphs to discuss every aspect. Google Docs is a part of G-Suite, which means that its file system is Google Drive.
It’s a highly convenient environment for archiving and sharing files via hundreds of partner platforms. Though the mobile version provides a slightly reduced list of features, it lets employees be flexible and office-independent.
2. Microsoft Word
Microsoft Word is the most recognized and pirated word processor. This giant underwent significant changes over the last few years and now presents a universal system.
In fact, it may look too cumbersome for simple tasks, but it’s the only instrument able to fulfill even the highest typographical demands. It allows you to create all existing types of official documents and optimize the process with custom templates.
On the other hand, it includes more options for fine editing. Google docs lag behind at this point.
Quip provides an original revision history bar that is useful when it comes to revising of edits by several authors (cooperative doc editing).
When you work on a paragraph, it becomes blocked for other collaborators to avoid inconveniences. In addition, you can archive finished conversations to clear up the feed for new data.
Quip is the most convenient for teams that need powerful communication means within a word processor. It combines the simplicity of Google Docs with instant messaging benefits.
4. Zoho Writer
Zoho Writer introduces a sophisticated vision of what a word processing app should look like. They focus on exceptional minimalism and intuitive approach. Both desktop and mobile versions offer many automated formatting and layout design templates.
Over 350 default fonts are made compatible with any platform through code integration. It also provides simple tools for managing individual document security, including two-factor authentication.
You can distribute permissions not only for documents and directories but for specific paragraphs within docs too. Sharing features make it possible to send finalized files directly to WordPress and other specific custom platforms.
With Adobe Sign and DocuSign integration, you can add signs from the database in a few taps. When it comes to mobile, Zoho Writer has the most user-friendly text editing interface so far.
5. iA Writer
The iA Writer app was designed to avoid any distractions. For it provides a basic minimum of formatting features along with the Focus Mode. Also, it lets you select paragraphs or sentences to concentrate and polish them.
Additionally, it can also code parts of speech with color, which may come in handy for in-depth analysis of books, manuals, articles, and official documentation.
You can tie the app to iCloud, Dropbox, or Google Drive for automatic backups. Similarly to the Zoho app, iA is perfect for direct WordPress blog posting. This app is far from being universal but may come as the best-specialized solution.
Choosing a word processing solution, you have to consider potential changes in your company’s needs, staff training expenses, and long-term budgeting. Many users claim that Google Docs is a golden mean as it’s free for all and simple to learn.
Don’t let the price confuse you. More costly tools may match your specific demands much better and save a lot of time in the long run.
What are the Advantages of Desktop Publishing?
In today’s competitive business world, word processing by itself is not enough. For one thing, effective desktop publishing can provide better-looking documents and help your bottom line by impressing customers and producing more sales.
But, let’s summarize the advantages of desktop publishing and present some desktop publishing ideas.
Here are the primary desktop publishing advantages:
- Increased productivity
- Reduced production costs
- Improved appearance of documents
- Enhanced creativity with an element of fun
- Ability to produce customized documents
- Reduced time to print
Desktop publishing has effectively replaced the need for large printing presses. The ease of importing images from various sources and then resizing images allows desktop publishing software to produce professional-looking documents without graphic design skills.
WYSIWYG (what you see is what you get)
WYSIWYG is an acronym for “what you see is what you get”. A WYSIWYG editor can be contrasted with more traditional editors that require the developer to enter descriptive codes (or markup ) and do not permit an immediate way to see the results of the markup.
The first true WYSIWYG editor was a word processing program called Bravo. Invented by Charles Simonyi at the Xerox Palo Alto Research Center in the 1970s, it became the basis for Simonyi’s work at Microsoft and evolved into two other WYSIWYG applications called Word and Excel.
With desktop publishing, “What You See Is What You Get” (WYSIWYG) refers to the ease of comparing what the final published content will look like by simply looking at your computer screen.
However, in a dose of reality, remember that you must still design the layout and “make it work” for your needs. Regardless of what kind of help you need to make your desktop publishing journey a smooth and profitable one, Artwork Abode can help.
What this means, in the end, is that Desktop Publishing Software Has Few Standouts who make huge earnings for their prowess. Go ahead! Especially, now that you have a few points in regards to the review above.
But, if you will hit a snag along the way, Contact Us for more help. Or even leave or submit more of your thoughts in the comments box below this post.