It is quite easy to professionally create a Gmail signature that will make you stand out from the rest of the crowd. Remember, recipients will get a negative impression of you if your email signature design is sloppy and amateurish.
As a matter of fact, creating a professional Gmail signature does not take too much time to complete. If you want to make more elaborate email signature designs, you should try this free email signature generator. You’ll be able to copy and paste the signature you generate into the Gmail signature editor.
However, what if you want everyone in your company to use the same signature, you’re going to run into issues. You’ll want all staff to use the same design so that your organization has a consistent look. Asking everyone to create the same signature template is not going to be manageable.
If you have an IT department, you could get them to manually go to each person’s desk and carry out signature updates, but that will be a long and drawn-out process.
You also won’t be able to stop your users from modifying and/or deleting their signature in Gmail. In other words, you’re not going to have any level of control if you let your users control their Gmail signatures.
How do I create a Gmail signature?
To centrally design and control professional Gmail signatures for all employees, you’ll want to look at a third-party email signature management solution to do all the hard work for you.
You can then ensure that all users get the same consistent design whenever they send an email. While saving hours of time you’d spend carrying out manual signature updates.
An email signature comprises a few lines of text placed at the bottom of all outgoing mail. It can contain your name, website, company, phone number, and even a short elevator pitch or favorite quote. Use this space to share essential contact information and to advertise both yourself and your business in a condensed form.
- First, select the Settings on the gearbox in your Gmail toolbar.
- Secondly, select Settings > General.
- Make sure the desired account is selected under Signature.
- Type the desired Signature in the text field. It is best to keep your signature to about five lines of text.
NB: You do not have to include the signature separator; Gmail inserts it automatically.
To add formatting or an image, use the formatting bar. But, if you cannot see the formatting bar, start a new message using rich-text formatting.
5. Finally, select Save Changes.
Gmail will now insert the signature automatically when you compose a message. But, you can edit or remove it before you select Send.
Move your Gmail Signature above Quoted Text in Replies
To have Gmail insert your signature right after your message and above the original message in replies:
- First, select the Settings gear icon in Gmail.
- Then, select Settings from the menu that has appeared.
- Again, select the General category.
- Finally, select Insert this signature before quoted text in replies and remove the “–” line that precedes it for the desired signature. And then select Save Changes.
In the Gmail mobile web app, you can also set up a signature dedicated for use on the go.
And although you’re always able to modify or delete your signature every time you send a new or reply message, disable Gmail email signatures altogether if you no longer wish to include a placeholder signature.
How to Use the Signature on Gmail App
Setting up a signature in the Gmail app does not apply the setting to the emails sent using the Gmail website. So, if you’re looking for a signature to be added while sending a mail through the Gmail website then look for the same in the article above.
To add a signature to the Gmail app open the Gmail app and tap on the menu icon to the top left corner and scroll to the bottom to find the Settings. Tap on it and choose the email account that you want to modify and tap on the Signature Settings if you’re using iOS or Signature if you are using Android.
On the iOS device look for the toggle switch near the Signature field and toggle it to the on position. Android users can directly enter their signature in the text area. On an iOS device, tap the back arrow to save the changes and return to the previous screen, On an Android just choose Ok.
How Signature for the Gmail Mobile Website works
If you’ve already configured a signature on the desktop website then by default Gmail will take the same signature. Even when you use the mobile website version of Gmail.
However, if this is the first time that you are using this feature or if you’ve only enabled it on the Gmail app before, then you’ll have to enable the feature by opening the Gmail mobile website.
To enable signature on the Gmail mobile app, open the app and tap on the menu icon to the top left of the screen. And then, choose the settings icon to the top right corner, next to your email address. Toggle the Mobile Signature checkbox and select it. Whereas, you can now enter your Mobile Signature below.
Tap on the Apply button to save the changes and then tap on the Menu button to go back to the email folders.
Note: That the mobile signature might not be visible while composing an email on the mobile website of Gmail or in the App. Of course, this could cause some confusion. But, as long as the setting is enabled the mobile signature will automatically be appended to the mail when it is being sent.
What do you think about the above guide on how to create a Gmail signature? Was it helpful to you or even your team? If the answer is yes, please let us know in the comments section.
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